Merchant Refunds - Favor

Merchant Refund Matrix

Conditions Accountability Who Pays the Refund Refund Type
Order Refund/Reason Code Refund Description Requestor Driver Assigned Item Picked Up by Driver? Items Delivered by Driver? Handoff to Customer Completed? Customer Restaurant Delivery Provider Customer Restaurant Favor Cost of Goods Delivery Fee
Customer Canceled Customer no longer wants the order Customer Yes Yes or No Yes or No No
Customer canceled – pre order submission Customer no longer wants the order and would like to cancel before order has been submitted Customer No No No No X N/A N/A N/A
Customer canceled – post order submission Customer no longer wants the order and would like to cancel after order has been submitted Customer Yes or No Yes or No Yes or No Yes or No X X X
Customer Changed Order Customer wishes to modify their order Customer Yes Yes or No Yes or No No
Customer changed order – pre order submission Customer wishes to modify their order before order has been submitted Customer No No No No X N/A N/A N/A
Customer changed order – post order submission Customer wishes to modify their order after order has been submitted Customer Yes or No Yes or No Yes or No Yes or No X X X
Missed Drop Off Time Driver missed delivery window (max 30 mins) Customer Yes Yes or No Yes or No Yes
Courier Late – Due to Non-Restaurant Driver missed delivery window (max 30 mins), order was picked up on time, however due to non-restaurant related issues (i.e. broken down vehicle, traffic, etc) Restaurant Yes Yes or No Yes or No Yes X X X
Courier Late – Due to Restaurant Driver missed delivery window (max 30 mins) due to restaurant not having food prepared within 10 mins of pick-up time Courier Yes Yes or No Yes or No Yes X X X
Courier Cancelled – Due to Restaurant Driver contacted support to cancel the order due to restaurant not having food prepared within 30 mins of pick-up time. Courier Yes No No No X X X
Wrong Item Wrong item delivered to customer Customer Yes Yes Yes Yes
Wrong Item – Due to Non-Restaurant Delivery courier delivered the wrong bag/order, despite the restaurant accurately preparing/packaging Restaurant Yes Yes Yes Yes X X X
Wrong Item – Due to Restaurant Delivery courier delivered the wrong bag/order, due to the restaurant inaccurately preparing/packaging Courier Yes Yes Yes Yes X X X
Missing Item Missing item from customers order Customer Yes Yes Yes Yes
Missing Item – Due to Non-Restaurant Customer is missing item from order, despite the restaurant accurately preparing/packaging Restaurant Yes Yes Yes Yes X X X
Missing Item – Due to Restaurant Customer is missing item from order, due to the restaurant inaccurately preparing/packaging Courier Yes Yes Yes Yes X X X
Damaged (Packaging) Damage to packaging Customer Yes Yes Yes Yes
Exterior Damage Exterior packaging was damaged but contents were fine Restaurant Yes Yes Yes Yes X X X
Interior Damage Exterior package was damaged AND contents were also damaged (or spilled) Restaurant Yes Yes Yes Yes X X X X
Delivery Provider – Appearance Customer complains of physical appearance or grooming of delivery courier and/or vehicle Customer Yes Yes Yes Yes X X X
Delivery Provider – Performance Customer complains of courier’s performance/professionalism Customer Yes or No Yes or No Yes or No Yes or No X X X
Delivery Provider Other Other reasons not outlined, yet negatively impacted the overall customer/operational experience Courier Yes or No Yes or No Yes or No Yes or No X X TBD TBD
Customer Other Other reasons not outlined, yet negatively impacted the overall courier/operational experience Customer Yes Yes or No Yes or No Yes or No X X TBD TBD
Restaurant Other Other reasons not outlined, yet negatively impacted the overall customer/courier experience Restaurant Yes Yes Yes Yes X X TBD TBD